Specialist, Administrative Support

Your opportunity

At Charles Schwab, our purpose is simple: we champion every client's goals with passion and integrity. We believe in
building futures through innovation, education, and an unwavering commitment to service. Our people are at the heart
of our success - empowered to grow, take bold ideas forward and make a lasting difference for clients and our
communities. As we expand into India, we're carrying forward that same spirit of trust, opportunity and belonging that
defines the Schwab experience. Joining us means being part of a Fortune 500 company where your ideas can shape the
future of investing while you shape your own career. 

Schwab India’s offices in Hyderabad are a strategic growth engine for the firm - helping us deliver innovation, scale and
efficiency across our business. Here, technology and talent come together to build enterprise-grade solutions that
support millions of clients every day. It's more than operations - it's a place to create, test, and deliver modern solutions
in a fast-paced agile environment. This is a unique opportunity to help build something from the ground up while
backed by the strength and stability of a Fortune 500 company. If you're energized by entrepreneurship and excited
about shaping culture, talent, and technology in a brand-new environment, this is where you'll make your mark.

Key Responsibilities

• The Executive Assistant will provide support to Schwab India’s Country Head and other MDs, owning various
  administrative duties and projects. This role requires being in the office on a full-time basis for at least 4 days of a 5-day
  week. Responsibilities include:
• Complex calendar time management to balance business needs for senior leaders.
• Optimization of our regular and ad hoc meetings including conference room and logistical arrangements.
• Collaborating on setting dates for critical gatherings and Leadership Meetings. Working on the logistics to enable the
  same
• Handle visits by senior leaders or other Schwab partners to Schwab India offices, and managing all logistics, access
  requests, itinerary management and travel needs for the same.
• Preparation of materials utilizing an array of tools including Excel, Word, and PowerPoint to develop attractive,
  graphic-intensive and compelling documents to drive engagement.
• Development of routine and specialized management reports.
• Problem solve and propose alternative plans for a wide array of potential challenges.
• Prepare confidential materials for the senior leadership.
• Ongoing oversight, management, and delivery of programs.
• Travel management including reservations, invoice processing and expense reporting.
• Be a core part of the team managing events such an annual get togethers, family days, other employee engagement
  events and so on

What you have

Required qualification

• 10+ years of experience as an Executive Assistant with proven high-level performance supporting Sr Executives - the
  nature of the experience is more important than the number of years.
• Technically savvy, proficient in Microsoft Applications and able to learn new technologies rapidly.
• Proven project management skills and detail orientation, consistently delivers accurate and high-quality work and
  expects it of others.
• A bias for action, highly organized, and proven ability to successfully execute on multiple projects simultaneously.
• Process orientation -- thinks systemically, "connects the dots" and anticipates challenges or needs.
• Great interpersonal and communications skills-- written and verbal, face to face, telephonic and electronic.
• Demonstrated ability to develop strong, positive working relationships with others, comfortable dealing with
  employees, senior executives, vendors, external partners, and regulators (as required).
• Proven ability to work in an ambiguous, results-oriented, fast-paced matrix environment with frequent
  interruptions, changing deadlines and sometimes conflicting priorities.
• Flexible, adaptable, and resilient.
• Unimpeachable integrity, trusted by others and able to deal with highly sensitive information.
• Ability to develop effective solutions by taking a holistic, abstract, or theoretical perspective with minimal oversight
  and guidance